While we can’t tell you exactly how much this will reduce your file size since each presentation will be different, it’s worth a shot. Follow these simple steps to do that: Step 1. Open your presentation, head over to the “File” tab, select the “Check for Issues” option, then select “Inspect Document.”, The “Document Inspector” window will appear. It won’t save you as much space as working in a dedicated editor, but it will help. Once you do though, the new presentation won’t have any of the previous background saves, AutoRecover information, or previous versions of the file. Click Save.The easiest way to reduce file size is to save a copy of the file on a regular basis. Copying your content over to a new presentation may be a good solution to the problem. Compressing images in your Microsoft PowerPoint presentation can help reduce the overall file size of the presentation and save disk space on the device it’s stored on. Click to download the smaller file to your local computer. We’ve mentioned how to turn off a lot of these features, delete data PowerPoint saves, and so on, but there’s always a chance something slipped through the cracks, and PowerPoint stored some information you don’t need. However, it corrupted the file in the process. PowerPoint remembers all your actions in a session so that you can undo them. Each time Office uses AutoRecover, it adds a little to the size of the file. The Acrobat online PDF compression tool balances an optimized file size against the expected quality of images, fonts, and other file content. When you save your presentation with embedded fonts, choose the option called ‘Embed only the characters used in the presentation’, instead of ‘Embed all characters’ option. RELATED: How to Reduce the Size of a Microsoft Word Document. As we mentioned earlier, a PPTX file is a compressed file (which is why the size is much smaller than an old-school PPT file). Under Compression options, do any of the following: Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document. That’s all the tips we’ve got for reducing the size of your PowerPoint presentation. In the Properties area, file size is listed beside Size. Do you like this website? If you don’t have an image editor (you do) or you simply must use PowerPoint, be sure to tell PowerPoint to discard all of that excess data saved from the edits. Marshall Gunnell is a writer with experience in the data storage industry. Presentations often include many pictures, and if you add 10 high-quality images of … It doesn't matter which picture you double-click, since all of them will open the appropriate tab. It will not only enhance the playback speed, but also easy to transfer PowerPoint between different devices. Saving your documents in the PPTX format, as … Both of those file formats are larger than JPG. The Compress Pictures button appears without a label. There are certainly some valuable benefits when embedding a file vs. linking to it (such as when the recipient might not have internet access to play the video), but if the file size is an issue, just don’t do it. PPT files with over 50 MB can be considered too big in size as it increases the load time. On the “Save” tab, untick the “Embed fonts in the file” checkbox and then click “OK.”. Just drag and drop a PDF into the tool above and let Acrobat reduce the file size … Without the option enabled, the file size was reduced to 2,662 KB, saving a total of 7 KB. Under Compression options, do either of the following: Select Delete cropped areas of pictures. One of the most common cases for compressing PPT is to send them via email, where the file size cap is at 20 MB. It all depends on what’s inside the file. While you’re creating your presentation, PowerPoint will save various things in the background to help you out. This option removes stored data that's used to restore the image to its original state after it's been edited. Under Image Size and Quality, do the following: Select Discard editing data. In PowerPoint, find the image that’s huge (using method 2), copy it, and reduce the size of it physically on the slide. Original Size. As you can see, the size of the file has been reduced. Lowering your default resolution also reduces your file size. The “Save As” window will appear—this time with a few extra options available to you. Navigate to the desired location and name the file with a slightly different name (such as SalesPresentation2). Join 350,000 subscribers and get a daily digest of news, comics, trivia, reviews, and more. PowerPoint presentations generally contain a large number of images, videos, gifs, charts, and other visual content. To minimize the file increase, embed only those characters used in the presentation. All Rights Reserved. You can prevent all of these things by reducing the file size of your presentation. While this isn’t a breathtaking drop in file size, we managed to reduce a Word document file size from 6,001 KB to 721 KB.
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